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Administrative Assistant - Vancouver, WA

Full Time
Vancouver, WA
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Join a Team That Delivers

We are a national candy/snack sales agency with a legacy of over 60 years. At BBI, our mission is to deliver innovative solutions centered on short-term strategy, long-term growth, and unique capabilities in omni-channel and traditional segments. We strive to make a difference in the communities in which we live and work, and a sense of family defines our culture.

BBI provides many employee-engaging activities, including sponsoring participation in various charity walks/runs, holiday celebrations, casual Fridays, employee lunches, and recognition programs.

We offer a comprehensive health and benefits package, including paid time off. To learn more about who we are, our vision, mission, and values, visit www.bbiteam.com/about.

Are you ready to join our dynamic team?

Burdette Beckman Inc. (BBI) is currently seeking a self-motivated Administrative Assistant to join our dynamic team. The selected candidate will play a pivotal role in managing the order process from purchase order receipt through delivery, overseeing deductions and handling the deduction dispute process, maintaining tracking spreadsheets, and providing follow-up for multiple vendors.

We are looking for an individual with excellent time management skills, a keen eye for detail, and outstanding communication abilities. The ideal candidate will thrive in our collaborative office environment, characterized by a strong team spirit. Join us in a rewarding role where your contributions will make a significant impact.

Here's a Glimpse of What You’ll Be Doing:

  • Process EDI orders and make sure orders are updated in MCS. (Training will be provided)
  • Assist Salespeople in printing and assembling books for presentations.
  • Communicate with manufacturers regarding orders and deliveries to customers.
  • Trade Management, including entering TPMs in our manufacturer’s systems. (Training will be provided)
  • Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.
  • Ensure office supplies are maintained, including inventory checks and working with vendors to ensure adequate supply of items.
  • Ensure the confidentiality and security of files and filing systems.
  • Coordinate schedules, arrange meetings, distribute memos and reports, and ensure everyone is current with company news and information.
  • Maintain accurate and updated records with tracking databases for follow-up.
  • Respond promptly and professionally to all customer inquiries, questions, and concerns.
  • Effective communication with customers

Qualifications:

  • 1 year of experience in administrative/office support or customer service
  • Proficient in Microsoft Excel or related spreadsheet software
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Ability to prioritize tasks
  • Aptitude to learn new software and systems
  • Strong data entry skills

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental Insurance
  • Flexible spending account
  • Health Insurance
  • Life insurance
  • Paid time off
  • Paid Holidays (10 days)
  • Vision insurance
  • Referral Program

Supplemental pay types

  • Bonus pay

Schedule:

  • 8-hour shift
  • Monday through Friday

Work Location:

  • In-person - Vancouver, WA 98682: Reliably commute or plan to relocate before starting work (Required)


Disclaimer:

The above statements are intended to describe the general nature and level of work performed by the Administrative Assistant. It is not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EEO Policy

Burdette Beckmann Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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Interested in other positions?

If you are interested in learning more about other career opportunities at BBI, click the link below. Don't see what you are looking for? Send us your resume at resumes@bbiteam.com

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